26VS0002**Boiler Maintenance and Incidental Repairs

The California Department of Veterans Affairs (CalVet) is issuing an Invitation for Bid (IFB) for Contract 26VS0002 to procure boiler maintenance and incidental repair services at the Veteran's Home of California - Ventura, located at 10900 Telephone Road, Ventura, CA 93004. The contractor must provide comprehensive boiler inspection, maintenance, and repair services for three Raypac Hi Delta H3-0920BE boilers (900,000 BTU/HR capacity each), including all labor, materials, staff, transportation, licenses, permits, and associated expenses. Service deliverables include semi-annual maintenance visits (6 visits over contract term) encompassing safety checks, combustion testing, and system inspections; annual services (3 visits) involving full system inspections, cleaning, pressure testing, and component replacement; unlimited incidental repair services with 24-hour response times; and emergency repair services with 2-hour response requirements. All work must be performed during standard business hours (8:00 a.m. to 5:00 p.m., Monday through Friday) unless otherwise specified, and technicians must be factory-trained on the specified equipment with proof of training. Required qualifications include a C-4 Boiler, Hot Water Heating and Steam Fitting Contractor license maintained throughout the contract term, compliance with California prevailing wage requirements and certified payroll reporting, and commercial general liability insurance of at least $1,000,000 per occurrence plus workers' compensation coverage. The contractor must guarantee all work and replaced parts for 90 days, with corrections at no additional cost if defects are found. Key deadlines include a non-mandatory walkthrough on April 21, 2026, at 10:00 a.m.; written questions due by April 24, 2026, at 5:00 p.m. with responses due April 28, 2026, at 5:00 p.m.; bid submission by email to Ophelia DeOllas by April 30, 2026, at 5:00 p.m.; public bid opening on May 4, 2026, at 11:00 a.m.; and proposed award date of May 7, 2026, with contract term commencing July 1, 2026, and ending June 30, 2026.

This procurement includes a mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation requirement, with DVBE incentive pricing ranging from 1% to 5% depending on confirmed DVBE subcontractor participation levels, and an additional 5% small business preference capped at $50,000. Bidders must comply with California Civil Rights Laws, the Darfur Contracting Act, Executive Order N-6-22 Russia Sanctions, and disclose any use of Generative Artificial Intelligence. Required submission documents include bid certifications, payee data records, DVBE declarations, commercially useful function certifications, and contractor certification clauses; successful bidders must also provide certificates of insurance, bonds, licenses, and permits before agreement execution. CalVet reserves the right to award up to one agreement to the lowest responsible bidder whose bid complies with all requirements, and the contract is not valid until approved by the Department of General Services or CalVet. Pricing is structured as fixed per-visit rates for semi-annual and annual maintenance services (specific amounts listed as "TBD" in Exhibit B-1), hourly rates for non-emergency repairs during business hours and emergency repairs outside business hours, and a $20,000 parts allocation for component replacements up to $500 per repair. A $10,000 withhold from final payment applies until DVBE certification requirements are met and the Prime Contractor's DVBE Subcontracting Report is submitted, demonstrating all payments to DVBE subcontractors. No incumbent contractor information or existing infrastructure integration requirements are identified in the solicitation materials.