26VS0002- Boiler Maintenance and Incidental Repairs

The California Department of Veterans Affairs (CalVet) is issuing an Invitation for Bid (IFB) for boiler maintenance and incidental repair services (Agreement 26VS0002) at the Veteran's Home of California in Ventura County. The contractor must provide comprehensive boiler inspection, maintenance, and repair services for three Raypac Hi Delta H3-0920BE boilers (900,000 BTU/hr capacity each) located at 10900 Telephone Road, Ventura, CA 93004. Services include semi-annual maintenance visits, annual comprehensive preventive maintenance with tube cleaning and hydrostatic testing, unlimited incidental repair visits available during standard business hours (8:00 a.m. to 5:00 p.m., Monday through Friday), and emergency repair services available within two hours of notification during and outside business hours. The contractor must employ factory-trained service technicians, maintain a valid California State License Board C-4 (Boiler, Hot Water Heating and Steam Fitting Contractor) license throughout the contract term, and comply with California prevailing wage requirements. All services must include a 90-day guarantee on labor and replaced parts, with detailed reporting requirements for maintenance activities and monthly invoicing. Pricing is structured as fixed rates per visit for semi-annual and annual services, hourly rates for non-emergency and emergency repairs, plus a $20,000 allocation for replacement parts. Key deadlines include a non-mandatory walkthrough on May 21, 2026, at 10:00 a.m., written questions due by May 25, 2026, at 5:00 p.m., bid submission by May 29, 2026, at 5:00 p.m., public bid opening on June 1, 2026, at 11:00 a.m., and a proposed award date of June 4, 2026, with contract performance running from July 1, 2026, through June 30, 2028.

The procurement includes a mandatory minimum three percent (3%) Disabled Veteran Business Enterprise (DVBE) participation goal with additional incentive adjustments ranging from 1% to 5% based on confirmed DVBE participation levels, and a separate five percent (5%) preference for certified Small/Micro Business Enterprises. Contractors must submit the Bidder Declaration (DGS PD-05-105) and DVBE Declarations (DGS PD 843) forms with signed certifications confirming that DVBE subcontractors will perform commercially useful functions, along with written confirmation letters from all DVBE subcontractors detailing scope of work and payment terms. The award will be made to the lowest responsible bidder whose bid complies with all requirements; upon award, the contractor must provide certificates of insurance, performance bonds, licenses, and permits, with commercial general liability insurance of at least $1,000,000 per occurrence and workers' compensation coverage required. The contractor must submit the Prime Contractor's Certification - DVBE Subcontracting Report (STD 817) upon contract completion, with $10,000 withheld from final payment until accurate submission is received. While no incumbent contractor information is specified in the solicitation documents, the total contract value depends on the bidder's submitted rates across all service categories and will not exceed the sum of all line items submitted on the Rate Sheet. The contract is subject to state budget appropriations and may be terminated with 30 days written notice by either party.