26RS0005 - *DVBE only ** KITCHEN EXHAUST HOOD SYSTEM CLEANING SERVICES

The California Department of Veterans Affairs is issuing Solicitation for Quote (SFQ) 26RS0005 for Kitchen Exhaust Hood System Cleaning Services at the Veterans Home of California at Redding, located at 3400 Knighton Road, Redding, CA 96002. The procurement seeks quarterly cleaning services for five commercial kitchen exhaust hood systems, including pressure washing of hood vent filters, component grease traps, troughs, ductwork, and stainless steel surfaces across five specific Halton exhaust hood units: four main kitchen units, one Trinity kitchen unit, one McCloud kitchen unit, one Trinity dish hood unit, and one main kitchen dish hood unit. The contractor must employ factory-trained service technicians with documented proof of training and perform all work during standard business hours of 7:30 PM to 5:30 AM, Monday through Friday, with no work permitted on state holidays without prior written approval from the Contract Manager. All services must comply with federal and state regulations, including Title 17, 19, and 22 of the California Code of Regulations. The contract term extends from July 1, 2026, through June 30, 2029, representing a three-year agreement with an estimated 12 service occasions per year. The deadline for submitting questions is February 9, 2026, with responses due by February 11, 2026; all quotes must be submitted via email to Trinh Nguyen at trinh.nguyen@calvet.ca.gov by the February 17, 2026, deadline. Award will be made to the lowest responsive responsible quote using Government Code 14838.5 methodology, and no protest rights are available under this solicitation method.

This solicitation is restricted exclusively to California Disabled Veteran Business Enterprise (DVBE) vendors certified by the Department of General Services; proposers must verify their DVBE certification status through the California Department of General Services Office of Small Business and DVBE Services (OSDS) prior to submission. Required submittals include a Quote Rate Sheet, Payee Data Records (STD 204 and STD 205 if applicable), Contractor Certification Clauses, Bidder Declaration, DVBE Declaration, Commercially Useful Function Certification, Darfur Contracting Act Certification, proof of required licenses or certifications, and a sample invoice. The contractor must maintain Commercial General Liability insurance of at least $1,000,000 per occurrence, Workers' Compensation coverage if applicable, and all necessary California business licenses and permits throughout the contract term. A DVBE withhold provision of $10,000 from final payment applies until the prime contractor complies with Military and Veterans Code Section 999.5 certification requirements, with a 30-day cure period before permanent deduction. The contract includes a budget contingency clause allowing termination if sufficient appropriations are not available, and the State reserves the right to terminate with 30 days written notice or immediately for cause. The maximum contract amount has not been specified in the solicitation materials and remains to be determined based on the bidder's quoted hourly rates for quarterly hood cleaning services.