26RFCSP22 Southwest Regional Park (SWRP) Field & Track Upgrades

Williamson County, Texas is conducting a Request for Competitive Sealed Proposals (RFCSP) designated 26RFCSP22 for comprehensive upgrades to Southwest Regional Park located at 3005 County Road 175, Leander, Texas. This construction services procurement seeks a single qualified contractor to convert four natural grass sports fields (Fields 6, 7, 8, and 9) to FIFA-certified synthetic turf, resurface an existing running track, and execute associated infrastructure improvements including demolition of existing turf and irrigation systems, earthwork totaling approximately 23,500 cubic yards, construction of cut quarry block retaining walls up to 6 feet in height, installation of ribbon curbs and concrete walks, drainage and utility system modifications, parking lot improvements with handicap space modifications, bleachers, shade cantilevered structures, site revegetation across 6,460 square yards, and permanent security fencing. The project scope is organized into three main schedules: Schedule 100 (general site and civil work), Schedule 200 (athletic fields, flatwork, and fencing), and Schedule 300 (miscellaneous items), with the contractor responsible for all permits, fees, licenses, inspections, materials, equipment, tools, labor, and prevailing wages in accordance with the Davis-Bacon Act and Texas Government Code Chapter 2258. Contractor qualifications must include relevant experience with similar projects, proven government agency performance, qualified site superintendents and project managers, and demonstrated ability to maintain comprehensive insurance coverage including workers' compensation, commercial general liability, automobile liability, builder's risk, and umbrella coverage of not less than $5,000,000. Evaluation of proposals will be weighted as follows: Proposal Requirements and Completeness (5 points), Relevant Experience and Qualifications (58 points), and Price (37 points), for a total of 100 points. A mandatory pre-bid conference and site walk are scheduled for March 5, 2026, at 9:00 a.m., with sealed proposals due by 2:00 p.m. on Wednesday, March 18, 2026.

The procurement documents do not indicate specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organizational types, suggesting this opportunity is open to all qualified contractors meeting the stated requirements. The contract requires the successful contractor to provide Performance Bonds, Payment Bonds, and Warranty Bonds at 100%, 100%, and 20% of the contract price respectively, prior to contract execution, and to maintain a 12-month warranty on all labor and materials with an 8-year turf manufacturer warranty covering the synthetic field installations. No incumbent vendors or current contractors are identified in the procurement documents. The project budget is established at $7,250,000.00, with the contractor required to achieve Substantial Completion and Final Completion within calendar days to be specified in the ensuing agreement, subject to extensions for adverse weather and force majeure events including rain, snow, and supply delays beyond the contractor's control. A geotechnical report prepared by Beyond Engineering and Testing, LLC provides site-specific subsurface conditions and recommendations for turf subgrade preparation, retaining wall design, and construction observation by a qualified geotechnical representative. Payment is structured as a single lump-sum amount due upon project completion, with the county retaining 5% from progress payments until substantial completion and maintaining the right to offset costs incurred to cure contractor defaults or correct defective work.