26PS013075 automatic door maint and repair

The Illinois Secretary of State is issuing a Request for Quote (RFQ) for automatic door maintenance and repair services throughout the Capitol Complex. This solicitation seeks a qualified vendor to provide annual inspections and repairs for both electric and pneumatic automatic door openers located across ten state facilities, including the Capitol Building, Howlett Building, Library, Herndon Building, Visitor Center, Stratton Building, Motor Vehicle Services, Museum, Archives, and Tunnels. The vendor must conduct inspections on approximately 42 doors (16 pneumatic and 26 electric) and be prepared to perform repair work estimated at 90 hours annually, with additional capacity to service 137 additional doors on an as-needed basis. Key qualifications require that the vendor be certified by the American Association of Automatic Door Manufacturers (AAADM) and comply with all applicable state and federal certifications, including prevailing wage requirements, drug-free workplace standards, and equal employment opportunity provisions. Service response times must meet strict standards of 24 hours for emergency calls and 72 hours for non-emergency calls. The contract will run from execution through June 30, 2028, with renewal options for up to two additional years, not to exceed ten years total. Bids are due by May 27, 2026, and should be submitted via email or through the BidBuy system, with pricing submitted in the specified format as separate line items for pneumatic inspections, electric inspections, and hourly repair rates.

The RFQ does not identify any specific set-aside designations or restrictions limiting responses to particular business classifications or disadvantaged enterprises. The solicitation does not reference any incumbent vendors or current contractors. The vendor must maintain comprehensive general liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as required by state law. Replacement parts must be new, sold at the vendor's cost, and guaranteed for one year, with invoicing conducted monthly following installation. The contract is designated as firm fixed-price, with award made to the lowest-priced responsive and responsible bidder. No specific contract value or budget range is disclosed in the solicitation documents.