26IT103017 Kodak i4600/i4650 Maint. Kits

The Illinois Secretary of State is conducting a procurement for Kodak i4600/i4650 maintenance kits, specifically seeking bids for 23 care kits (Kodak Alaris One Year Care Kit, item #1165950) to be delivered by July 1, 2024. The contract will be active from July 1, 2025, through June 30, 2026, with potential renewals not to exceed ten years. The solicitation covers production scanners located across multiple government buildings in Springfield, including Howlett, Dirksen, West Capitol, and Norton Building, with devices assigned to departments such as Accounting Revenue, Information Technology, Driver Services, Personnel, and Archives. Bidders must submit quotes via email or BidBuy, with the specific due date to be determined in the BidBuy system. Evaluation criteria include being the lowest responsive and responsible bidder, with pricing required to include shipping costs. The procurement is a one-time purchase, and vendors must comply with comprehensive standard certifications and terms, including ethics training, tax requirements, and non-discrimination policies.

The procurement does not explicitly indicate any set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide proof of insurance, including general commercial liability, auto liability, and worker's compensation, with the Illinois Secretary of State named as an additional insured. The current inventory includes 22 scanners (4 Kodak i4600 models and 18 Kodak i4650 models), each with unique serial numbers and associated PC numbers. The maximum contract value is $62,000.00, representing a fixed budget for the maintenance kits. The procurement is funded by the state, with no indication of federal funding, and follows standard Illinois procurement guidelines. Vendors will need to demonstrate compliance with state regulations and provide comprehensive documentation to be considered for the contract award.