26IFB9 Asphalt Emulsions and Frictional Asphaltic Surface Preservation Treatment

Williamson County is seeking qualified companies to provide asphalt emulsions and frictional asphaltic surface preservation treatment through Invitation for Bid (IFB) 26IFB9, which aligns with the Texas Department of Transportation's Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges 2024. The procurement specifically seeks multiple types of asphalt emulsions, including HFRS-2, HFRS-2P, CRS-2, CRS-2P, CHFRS-2, CHFRS-2P, SS-1, CSS-1H, and AEP, totaling various quantities ranging from 5,000 to 550,000 gallons per product type, along with 750,000 square yards of frictional asphaltic surface preservation treatment. Bidders must demonstrate extensive experience in providing these materials and comply with detailed technical specifications, including submitting three references and test reports from independent laboratories certifying material compliance. The County will evaluate bids based on factors including price, bidder experience, reputation, quality of goods and services, safety record, proposed personnel, and financial capabilities. Bids are due by January 8, 2026, with electronic submissions required through Euna or sealed hard copy delivery to the Williamson County Purchasing Department, and award is anticipated approximately sixty business days after the bid opening.

The solicitation does not explicitly specify set-aside designations for disadvantaged enterprises, but includes several important compliance requirements that may impact potential bidders. Contractors must complete a Conflict of Interest Questionnaire and certify compliance with anti-boycott provisions under Texas Government Code, including non-discrimination against Israel, energy companies, firearm entities, and firearm trade associations. Exemptions are available for sole proprietors, companies with fewer than ten full-time employees, or contracts valued under $100,000. The initial contract term is one year with two optional 12-month renewal periods, and economic price adjustments are limited to the Consumer Price Index for All Urban Consumers (CPI-U). Successful bidders must maintain comprehensive insurance coverage, including Workers' Compensation, Employer's Liability, Commercial General Liability, Comprehensive Automobile Liability, and Umbrella Coverage, with specific monetary requirements detailed in the contract documents. While specific award values are not explicitly stated, the solicitation indicates an "as needed" procurement approach with estimated quantities that may vary based on county requirements.