26HS0013 - Cemetery Operations Equipment Maintenance and Repair Services

The California Department of Veterans Affairs is requesting bids for cemetery operations equipment maintenance and repair services at California Central Coast Veterans Cemetery in Seaside, under IFB 26HS0013, with bids due September 2, 2026 at 5:00 p.m. The solicitation is open to all contractors and carries a 5% Small Business preference for certified Small/Micro businesses (maximum preference value $50,000) and a DVBE Incentive program offering bid reductions of 1% to 5% based on confirmed DVBE participation levels.

The scope covers regular semiannual maintenance, non-emergency repair, and emergency repair services for five pieces of equipment: one Kubota excavator (KX040-4r3), two John Deere Gators (HPX and 865E), and two John Deere tractors (2025R and 2520). The contractor must maintain a minimum of two qualified service technicians with experience or factory training on specified equipment; provide on-site emergency response within two hours of notification and non-emergency response within twenty-four hours; and submit detailed service records electronically within three business days of each visit. Semiannual maintenance is scheduled for within the first month of award and every six months thereafter, preferably Wednesdays during 8:00 a.m. to 5:00 p.m., Monday through Friday. The contractor furnishes replacement parts at no additional cost to the State up to $500 per single repair; parts exceeding this threshold require written approval with reimbursement limited to actual documented costs. Maximum parts allowance is $10,500 annually. The contractor must carry commercial general liability insurance of at least $1 million per occurrence and workers' compensation insurance.

The contract term runs November 1, 2026 through June 30, 2029, with an amendment option to extend up to one additional year. Bids are evaluated as lowest responsible bidder compliant with all requirements. Public bid opening is scheduled September 3, 2026 at 5:00 p.m., with anticipated award September 10, 2026. Questions are due August 25, 2026 at 5:00 p.m., with responses posted by August 28. The State withholds $10,000 from final payment pending submission of an accurate Prime Contractor's Certification DVBE Subcontracting Report (STD 817) upon contract completion.