26HS0001 - Operating Equipment Maintenance and Repair Services

The California Department of Veterans Affairs is soliciting Operating Equipment Maintenance and Repair Services for the Northern California Veterans Cemetery located at 11800 Gas Point Road, Igo, California, through Invitation for Bid (IFB) 26HS0001. The procurement encompasses comprehensive maintenance and repair services for 19 pieces of equipment, including two Kubota excavators, seven John Deere Gators, five John Deere lawnmowers, one Kubota tractor, one John Deere tractor, one Husqvarna lawnmower, one Kubota track loader, and two Kubota lawnmowers. The contractor must provide major and minor maintenance during standard business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m.), emergency repairs with a two-hour response requirement, and non-emergency repairs with a 24-hour response requirement, with an estimated 120 hours of regular maintenance, 15 hours of emergency repair, and 10 hours of non-emergency repair services annually. The contract includes an $18,000 annual parts allowance with actual costs reimbursed at cost plus 10 percent plus shipping and taxes. Required qualifications include factory training specific to the equipment being serviced and two to three years of experience maintaining similar equipment, with bidders submitting separate hourly rates for each service category plus the parts allowance. The evaluation criteria focuses on identifying the lowest responsible bid. The due date for proposals is April 3, 2026, with a deadline for submitting bidder questions via email by March 27, 2026, as detailed in the Notice to Prospective Bidders.

The contract contains a Disabled Veteran Business Enterprise (DVBE) participation requirement, as detailed in the DVBE Declaration and Program Requirements documents; bidders must comply with California Military and Veterans Code Section 999.2, with disabled veteran owners maintaining at least 51 percent ownership. Small Business (SB) and Micro Business (MB) certifications from the California Department of General Services Office of Small Business and Disabled Veteran Business Enterprise Services may provide participation credit toward state goals. All certified businesses, whether prime contractors or subcontractors, must perform a commercially useful function as defined by applicable California statutes. Bidders must submit required certifications including the Bid/Bidder Certification Sheet, Bidder Declaration, Commercially Useful Function Certification Form, Darfur Contracting Act Certification, STD 204 Payee Data Record, STD 205 Surety Bond, and Contractor Certification Clauses, along with proof of a valid California business license and specified insurance coverage including Commercial General Liability of $1,000,000 per occurrence and Automobile Liability of $1,000,000 per accident. The State reserves the right to add or remove equipment from the scope and may terminate the contract with 30 days' written notice or immediately for cause. The contract is subject to availability of state appropriations and compliance with all applicable federal, state, and local laws and regulations, with no specific award value disclosed in the documentation but binding upon award for the full contract term.