26FS0001 - *SB Only* Back-up Generator and Automatic Transfer Switch Maintenance and Incidental Repair Services

The California Department of Veterans Affairs is soliciting quotes for Back-up Generator and Automatic Transfer Switch Maintenance and Incidental Repair Services at the Veterans Home of California in Fresno, located at 2811 West Cesar Chavez Boulevard. The contract encompasses comprehensive preventive maintenance, inspections with load bank testing, and emergency repair services for one Cummins Power Generation Generator (Model 1250DQGAA-662612), two Automatic Transfer Switches, two Cummins Annunciator Stations, and one 8,000-gallon fuel storage tank. Required services include annual preventive maintenance consisting of intake air filter changes, starting system inspection and testing, lubrication system maintenance, fuel sampling and analysis, engine oil replacement, generator wiring inspection, load testing, cooling system inspection, and automatic transfer switch inspection and maintenance, with semi-annual maintenance including oil, coolant, and fuel filter changes. The contract term spans three fiscal years (2026, 2027, and 2028), with load testing requirements escalating from two hours annually in 2026-2027 to four hours in 2028. All work must be performed during standard business hours (8:00 a.m. to 4:00 p.m., Monday through Friday) unless prior written approval is obtained, with emergency repairs required within four hours of notification and non-emergency repairs within forty-eight hours. Qualified contractors must maintain a current California C-10 license, be factory-trained on the specified equipment, register with the Department of Industrial Relations, and comply with prevailing wage requirements under California Labor Code Section 1770. A mandatory walk-through is scheduled for May 5, 2026 at 10:00 AM with attendance confirmation required by May 4, 2026; questions must be submitted by May 6, 2026 by 2:00 PM with responses posted by May 7, 2026; and quotes must be submitted by May 12, 2026 by 5:00 PM via email to eric.dahmen@calvet.ca.gov. Award will be made to the lowest responsive responsible quote, with the proposed agreement start date of July 1, 2026, or upon approval.

This solicitation is restricted to certified Small Business (SB) and Micro Business (MB) firms only, as defined by the California Department of General Services, with no exceptions for other business types. A minimum Disabled Veteran Business Enterprise (DVBE) participation goal of 3 percent of the contract value applies unless otherwise specified, and a DVBE Bid Incentive is available providing adjustments ranging from 3 to 5 percent for confirmed DVBE participation, with a maximum incentive cap of $100,000 or 5 percent of the lowest responsive bid price, whichever is less; in the event of a precise tie between a certified small business and a certified disabled veteran-owned small business, the contract must be awarded to the disabled veteran-owned small business. All bidders must complete mandatory compliance forms including the Bidder Declaration, DVBE Declaration, Commercially Useful Function Certification, Darfur Contracting Act Certification, and Contractor Certification Clauses, along with proof of required licenses and a sample insurance certificate demonstrating commercial general liability insurance with a combined single limit of $1,000,000 per occurrence. The solicitation package includes detailed exhibits specifying the scope of work, rate sheet submission requirements, and sample agreement terms under the Standard Agreement (STD 213) format. A parts allocation budget of $30,000 is allocated for the three-year contract term, with the contractor responsible for providing all replacement parts costing up to $500 per repair at no additional charge; the total contract value will be calculated based on the sum of all service rates plus the parts budget, though the state makes no guarantee regarding actual service volumes. No incumbent vendor information is specified in the solicitation materials provided.