2611 ODP 2116 Polk Emission Testing

The Pennsylvania Department of Human Services, specifically the Polk Center located at 100 Lakewood Circle in Polk, Pennsylvania, is seeking a contractor to conduct emissions testing for a 1.2 MW generator. This procurement is an Invitation for Bid (IFB) 6100064822 that requires a contractor with Air Emission Testing Body (AETB) accreditation to perform comprehensive emissions testing in compliance with Title 25, Chapter 139 of the Pennsylvania Code. Key deliverables include submitting a test protocol to the Department of Environmental Protection at least 90 days prior to testing, providing an electronic draft test plan within five business days of purchase order issuance, and producing a final electronic test report within two weeks of completing onsite testing. Mandatory requirements include a site visit, which can be arranged by contacting Heathcliff Kalac (814-432-0221) or Dana Kellogg (814-432-0474), and bidders must submit proof of site visit, liability insurance, and Workers Protection and Investment Certification. Bid questions must be submitted to RA-pwbidquestions@pa.gov by January 20, 2026, at 10:00 AM, with answers posted by January 23, 2026. The contract will be awarded to the lowest responsible and responsive bidder, with a one-year term and options to renew for up to four additional one-year terms, with potential unit price increases not exceeding 5% per renewal.

The solicitation does not explicitly mention set-aside designations or restrictions for specific types of enterprises. The contract allows for potential contract extensions up to three months at the Commonwealth's discretion, and reimbursement will be made only for services performed and accepted, based on invoices submitted on company letterhead. While no incumbent vendor is specified, the contract includes detailed requirements for service verification through a Service Receipt to be sent to DHS - Polk Center's Accounting Department. The existing infrastructure involves a 1.2 MW generator located at the Polk Center, and the contractor will need to integrate their testing procedures with the facility's current operational systems. Although a specific budget range is not provided, the contract structure suggests a project-based compensation model where payment is directly tied to completed and approved emissions testing services. The comprehensive testing requirements and mandatory site visit indicate a technical and specialized procurement process designed to ensure precise and compliant emissions testing for the state facility.