(02)Proof of Visit (1).docx

This is a Proof of Visit form issued by the Pennsylvania Department of Human Services, Bureau of Procurement and Contract Management, for IFB 6100064822 concerning emission testing services for a 1.2 MW generator at Polk Center, located at 100 Lakewood Circle in Polk, Pennsylvania 16342. The form documents that vendors must visit the project site and review the work to be completed prior to submitting a bid proposal. One signed copy of the Proof of Visit form must be returned with each bid submission, with vendors retaining one copy for their records. The designated points of contact for site visit coordination are Heathcliff Kalac (814-432-0221, hkalac@pa.gov) and Dana Kellogg (814-432-0474, dakellogg@pa.gov). The form requires the vendor to provide their name, address, signature, and date of visit, as well as documentation of the escorting facility representative's signature, title, and date.

This document establishes a mandatory site visit requirement as a prerequisite to bid submission, ensuring that all prospective contractors have firsthand knowledge of the project scope and existing conditions at Polk Center. The requirement reflects standard procurement practice for specialized technical work such as generator emission testing, allowing bidders to accurately assess project complexity and submit competitive, informed proposals. The form's emphasis on signed documentation and record-keeping indicates the contracting agency's commitment to maintaining accountability throughout the competitive bidding process for this equipment-specific service.