26003721 Fire Hydrants for U25-01

The City of Midland, Texas, acting on behalf of Mason County, is soliciting competitive bids for the procurement of 71 fire hydrants under the U25-01 Fire Hydrant Replacement Project. The specific deliverables consist of 45 units of 4-foot hydrants, 20 units of 5-foot hydrants, and 6 units of 6-foot hydrants, all of which must conform to attached technical specifications and detail sheets. Bidders must submit itemized pricing with unit prices and extended totals, provide descriptive literature for each item, specify proposed delivery timeframes in calendar days, and identify the brand name and product number of proposed hydrants. All hydrants must be delivered F.O.B. to the City of Midland with freight prepaid and included in the bid price, with delivery and unloading occurring at locations specified in the Purchase Order. Bids must be submitted through the Bonfire e-procurement system no later than 2:00 PM on April 9, 2026, with questions and clarifications directed in writing to the City of Midland Office of the Purchasing Agent. The City reserves the right to award by item or by total bid to either the lowest responsible bidder or the bidder offering the best value as determined under Texas Local Government Code Section 252.043, with evaluation criteria potentially including factors enumerated in that statute.

No set-aside designations for disadvantaged enterprises or other restricted categories of organizations are specified in the procurement documents; however, local preference provisions apply under Texas Local Government Code Section 271.9051, whereby if a local bidder's price falls within five percent of the lowest non-local bid, the City Council may award the contract to the local bidder based on economic development considerations including local employment and tax revenues. Bidders must comply with mandatory requirements including execution of a Non-Collusion Statement, submission of a Conflict of Interest Questionnaire if establishing a business relationship with the City, completion of an Affidavit of Eligibility if seeking local preference consideration, and acknowledgment of mandatory bid waivers related to attorney's fees and notice requirements for breach claims. All bidders are required to maintain workers' compensation insurance as mandated by Texas state statute and provide proof of insurance within 21 days of contract award, with the City named as an additional insured for applicable policies. The procurement documents do not identify an incumbent vendor or current contractor, nor do they specify an award value or budget range for the fire hydrant procurement.