26000176 RFP Mobile Surveillance Trailers and Pole/Wall Mounted Cameras

The City of Midland, Texas has issued Request for Proposal (RFP) #26000176 for mobile surveillance trailers and pole/wall-mounted cameras, targeting public safety deterrence, situational awareness, and evidence capture. The procurement seeks to acquire 4 mobile solar surveillance trailers and 22 pole/wall-mounted surveillance systems with specific technical requirements. Proposals are due by 2:00 P.M. on October 22, 2025, with an anticipated contract award date of November 18, 2025, and substantial completion targeted for January 31, 2026. The evaluation criteria will be weighted across technical compliance (40%), total cost of ownership (30%), delivery/installation schedule (15%), warranty/support and training (10%), and references/past performance (5%). Vendors must provide comprehensive documentation including bill of materials, network diagrams, camera positioning plans, and acceptance test plans, with requirements for equipment specifications, networking capabilities, cameras, audio deterrence features, and specific warranty terms.

The RFP does not explicitly outline set-aside designations or specific restrictions for disadvantaged enterprises. The procurement appears to be open to qualified vendors capable of meeting technical and operational requirements. While no incumbent vendors are identified, the City of Midland emphasizes local business considerations, potentially offering preferential treatment to local businesses within 5% of the lowest bid. The initial procurement is a one-time capital purchase with no required recurring platform fees, including perpetual licenses for all software and firmware. Pricing should comprehensively cover equipment, installation, training, and freight, with optional telemetry subscriptions clearly separated. The contract includes provisions for potential price adjustments based on the Consumer Price Index, not exceeding a 15% increase, and requires specific insurance coverage including $1,000,000 Commercial General Liability, $500,000 Property Damage, $250,000 Business Automobile Liability, and statutory Workers' Compensation limits.