26-225 Fleet Asset Maintenance and Repair Services

Augusta-Richmond County, Georgia is issuing a Request for Proposal (RFP) for Fleet Asset Maintenance and Repair Services to support the Central Services Department Fleet Management Division. The procurement encompasses preventive maintenance, remedial repairs, tire services, towing, mobile service, welding, fabrication, and related services for approximately 2,600 vehicles and equipment across two repair facilities located at Broad Street and Tobacco Road. The contract term is one year with an automatic renewal option for four additional one-year terms, contingent upon mutual agreement, satisfactory performance, and available funding. Qualified proposers must demonstrate a minimum of five government contracts, each servicing over 1,000 vehicles, and provide references with contact information. The RFP was published on April 24, 2026, with a mandatory pre-qualification/proposal conference scheduled for May 18, 2026 at 11:00 a.m. via Microsoft Teams; all written questions and clarification requests must be submitted by May 20, 2026 at 5:00 p.m.; and proposals must be submitted by June 3, 2026 at 11:00 a.m. at the Procurement Department located at 535 Telfair Street, Suite 605, Augusta, Georgia 30901. The evaluation process will assess proposers on qualifications and experience (20 points), organization and approach (15 points), scope of services (20 points), financial statements (5 points), references (5 points), proximity to area (10 points), optional presentation (10 points), optional Q&A response (5 points), and cost proposal (10 points), for a maximum total score of 500 points.

This procurement has a Minority and Women Owned Business Enterprise (M/WBE) goal waiver set at zero percent due to the contract value exceeding $300,000. There are no identified incumbent vendors or set-aside designations restricting competition to disadvantaged enterprises. Proposers must comply with all applicable federal, state, and local regulations, maintain specified insurance coverage including Commercial General Liability of $2,000,000 and Workers Compensation, and provide performance and payment bonds equal to 100 percent of the annual firm-fixed contract amount. Additional requirements include E-Verify compliance, drug-free workplace certification, and notarized documentation of non-collusion affidavits and conflict of interest statements. The cost proposal shall be submitted in a separately sealed envelope and includes fixed costs for labor, parts/supplies/outside services, overhead expenses, and administrative/management fees broken down by year for a five-year period. While the specific award value or budget range is not disclosed in the RFP summary, the contract value exceeds $300,000 based on the M/WBE threshold application, and oral presentations by senior management officials may be required within thirty days of proposal submission.