26-174: Classroom Sound Enhancement with Safety & Intercom System at Mary O. Pottenger

The City of Springfield, Massachusetts Office of Procurement, through the Department of Parks, Buildings & Recreation Management Facilities Division, is soliciting sealed bids for classroom sound enhancement with safety and intercom system installations at Mary O. Pottenger Elementary School located at 1435 Carew Street. The procurement seeks a qualified contractor to design, install, and implement a comprehensive sound enhancement system integrated with safety and intercom capabilities to improve classroom acoustics and emergency communication infrastructure. Contractors must be certified by the State Division of Capital Asset Management in accordance with Massachusetts General Laws Chapter 149. A mandatory site visit is scheduled for April 23, 2026, at 10:00 A.M. at the school location, with all written questions regarding specifications and bid documents due to Neil Walker, Deputy Procurement Officer (nwalker@springfieldcityhall.com), by April 23, 2026, at 4:30 P.M. Sealed bids must be received at the Office of Procurement, 36 Court Street, Room 307, Springfield, Massachusetts 01103, by 2:00 P.M. on May 1, 2026, where bids will be publicly opened and read. Bid documents are available beginning April 15, 2026, through the City's website at www.springfield-ma.gov, with a posting date of April 17, 2026, and a due date of April 30, 2026.

The City of Springfield supports a twenty percent minority and women business enterprise (MWBE) participation goal on all contracts, and Massachusetts Department of Labor Standards prevailing wage rates apply to all work performed. No incumbent vendors or current contractors are identified in the procurement documents. The estimated project value for this bid (26-174) is approximately $125,000, which represents a moderate-sized infrastructure improvement project for the school's safety and communication systems. The Chief Procurement Officer or designee reserves the right to waive any informality in bids and to reject any or all bids if deemed in the public interest, providing the City with flexibility in the award determination process.