26-044 Band Repair Services

Bibb County School District in Georgia is requesting quotes for band instrument repair services across all district school locations for fiscal year 2026-2027, with quotes due June 25, 2026 at 8:00 a.m. EST via the BONFIRE portal. The district prefers vendors located within 250 miles due to delivery schedule requirements.

The scope covers repair services for brass, percussion, and woodwind instruments either on-site using mobile service vehicles or at the vendor's facility. The district comprises 38 school locations under the Fine Arts Department. Vendors must complete the majority of repairs within seven business days of request and provide written estimates for work exceeding half the instrument's value. All instruments must be tagged with specific authorization numbers, and vendors are prohibited from appearing on-site without prior appointment through the Fine Arts & Magnet Programs department.

Vendors must submit both lowest and highest cost pricing for each repair item, with pricing remaining valid throughout the performance period. The contract term is one year covering fiscal 2026-2027 with an option to renew for the next four years. Payment is from the FY 2026-2027 General Fund.

Evaluation criteria focus on pricing and delivery performance. Questions are due June 18, 2026 at 8:00 a.m. EST. Dr. Elaine M. Wilson is the RFQ buyer contact. The district reserves the right to reject any or all proposals, cancel the entire solicitation, or accept proposals in whole or in part. Final contract approval is subject to District Council action.