26-035 annual T-shirt printing - parks & REC

Floyd County Board of Commissioners, Georgia, is soliciting sealed bids through its Purchasing Department under Invitation to Quote 26-035 for annual screen-printed t-shirts for Parks and Recreation events, with bids due November 16, 2026 at 11:00 a.m. Submissions go through the Bonfire platform, with public opening to follow in the Purchasing Department Conference Room. No site visits or bidders' conferences are required.

The Invitation to Quote calls for long-sleeved t-shirts, short-sleeved t-shirts, and sweatshirts with the Parks & Rec logo screen-printed on the left chest pocket area only, in youth extra-small through adult 4X/5X. The bid submission form describes a different item set: Gildan Unisex Softstyle and Heavy Cotton tees, Gildan youth styles, and Team 365 Unisex Zone Colorblock Ragland tees, with RFPRD logo printing on the left chest in white or colored options, plus priced options for full front-and-back printing, additional screen colors, and new design work. The form's quantities, including 64,000 Gildan Unisex Softstyle tees, far exceed the 3,139 total units in the Invitation to Quote's Attachment A. Bidders should reconcile these before pricing.

The contract runs one year, January 1 through December 31, 2027, with optional extensions for up to three additional years. Pricing goes on a separate sheet covering the garment, screen-printing charges, and setup fees, with shipping shown separately to the 30161/30165 zip code area. The submission form also asks for production timelines, rush-order capabilities and fees, delivery capabilities, and promotional items offered. Award goes to the responsible bidder whose bid is most advantageous to the County, considering price and other factors.

Bids must remain valid for 120 days from closing, and the successful bidder must execute the contract within ten calendar days of the Notice of Award. Required forms include Vendor Information, Bidders Declaration, Certificate of Non-Discrimination, Certificate of Non-Collusion, Drug-Free Workplace Certificate, and W-9. Payment is due within thirty days of invoice receipt after County acceptance, and the submission form lists NET 30 terms and requests purchase orders before production begins. Price increases may not exceed CPI, with a 3% maximum, and require 45 days' notice before annual renewal. Either party may terminate on 30 days' notice, and the County may cancel for cause with a 30-day cure period.

The record's jurisdiction field lists Fayette County (FIPS 13113), while the solicitation and both attached files identify Floyd County as the issuing body.