26-030 Ballistic Film RFP

The Bibb County School District in Georgia is issuing Request for Proposal 26-030 for the provision and installation of ballistic-resistant and safety security window film across multiple K-12 school facilities on a district-wide basis with federal funding. The scope of work encompasses furnishing all labor, materials, equipment, supervision, and incidentals necessary to install bullet-resistant laminate on doors and windows facing public access spaces such as sidewalks, streets, parking lots, and bus drop-off areas, achieving ASTM F3561-22 Level 2 protection standards at various district-owned facilities. Qualified contractors must demonstrate a minimum of five years of relevant experience with K-12 or government facilities, possess manufacturer certification or authorization, and provide at least three comparable project references. Work must commence upon Notice to Proceed and be completed by June 29, 2026, with liquidated damages assessed at $100 per day for work not completed as scheduled. Pricing must be submitted on a unit basis per window or per square foot and shall remain firm for 180 days from the proposal due date. The mandatory pre-bid meeting is scheduled for February 10, 2026, at 10:00 AM EST at 4580 Cavalier Drive, Macon, Georgia, the deadline for written questions is February 17, 2026, at 9:00 AM EST, and proposals are due March 2, 2026, at 8:00 AM EST via the Bonfire portal. Evaluation criteria include qualifications and experience (25 points), technical approach (25 points), price (25 points), safety and compliance (15 points), and schedule and capacity (10 points).

The contract is federally funded through grant funds and requires all contractors to comply with federal and state nondiscrimination laws, Davis-Bacon wage requirements, and utilize minority and small business subcontractors with meaningful representation of minority and local laborers comprising at least 75 percent of the on-site workforce. Contractors must maintain comprehensive insurance coverage including Commercial General Liability insurance with limits of not less than $250,000 per occurrence, Workers' Compensation insurance in accordance with Georgia law, and performance and payment bonds as required by district policy. The contract term is for one year with four optional renewal periods, and contractors must comply with E-Verify employment verification requirements and federal debarment certifications as conditions of participation. All contractor personnel must pass Georgia Criminal Information Center System fingerprint clearance and adhere to the School District's drug-free, alcohol-free, tobacco-free, and weapons-free workplace policies. No specific budget or award value is disclosed in the procurement documents; compensation will be based on rates set forth in the contractor's proposal with payment for goods and services actually rendered and accepted. Inquiries should be directed to Procurement Director Elaine M. Wilson at Elaine.Wilson@bcsdk12.net.