26-030 asset management services - pavement (roads) & signs

Floyd County, Georgia, Purchasing Department is requesting sealed bids for asset management services covering pavement condition surveys and sign inspections across the county's road network, with bids due September 3, 2026, at 11:00 a.m. at 12 East Fourth Ave, Suite 106, Rome, Georgia.

The scope covers pavement condition assessment and sign inventory using ASTM D6433-18 standards and Pavement Condition Index (PCI) ratings across approximately 735 paned centerline road miles. The contractor will inspect 389 miles of arterial and collector roads annually and conduct a three-year rotation cycle for local roads, completing inspections within six weeks of order receipt. All inspections must occur during dry weather and daylight hours without disrupting traffic. Qualified personnel must perform all data collection. Deliverables include a digital database in Excel format, a technical report with tables and figures summarizing road conditions, ESRI-compatible GIS files, and video access, with reports due within four weeks of inspection completion.

The County will provide ESRI GIS shapefiles and access to OpenGov files. The contractor may elect to provide the driver and vehicle for data capture, or the County will provide these resources if unavailable to the contractor. Bids will be evaluated on a lump-sum or unit-price basis, whichever best serves County interests. Bid prices must remain valid for 120 days from closing. Payment is due within 30 days of receipt of approved invoices.

The contract includes automatic renewal each December 31 unless the Board votes to terminate in a public meeting. Contractors must comply with the Georgia Security and Immigration Compliance Act and E-Verify requirements if they employ 10 or more people, provide drug-free workplace certification, submit a $500,000 Certificate of Liability insurance per occurrence, and furnish three references from similar projects completed within the last three years. No site visits or bidder conferences are planned. No bonds are required.