26-023 ITB custodial supplies

The Houston County School District is soliciting bids for Invitation to Bid (ITB) 26-023, which seeks comprehensive custodial supplies for school facilities including classrooms, offices, bathrooms, and lunchrooms. The procurement covers approximately 90 line items of cleaning and maintenance products such as liners, bags, mops, brushes, cleaning pads, gloves, air fresheners, and waste containers. Bidders must submit sealed bids on USB flash drive in Excel format, accompanied by hardcopy documentation, with strict requirements including brand, model, and part number specifications. The bid due date is February 11, 2026, at 2:00 PM EST, with submissions to be made to the Purchasing Department at 200 Jerry Barker Drive, Warner Robins, Georgia 31088. Key evaluation criteria include pricing, references (preferably from other Georgia school systems), and completion of three required attachments: Certification Letter, Certificate Regarding Debarment and Suspension, and Non-Collusion Affidavit. The district has specified preferred brand names for certain products, including Dawn dish soap, Dial hand soap, Kutol foaming hand soap, and OdoBan odor digester. The contract term is six months, with the district reserving the right to award to one or more vendors and reject any or all bids.

The procurement does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must submit a minimum of three references and are required to provide comprehensive pricing that includes all costs for purchasing, packing, services, and transportation to the distribution center. The district will consider additional credit card fees as part of the award criteria and plans to make payments within 30 days of receipt, inspection, and acceptance of goods. While no specific budget range is detailed, the bid covers a wide array of custodial supplies with varying quantities, from 5 units for janitorial carts to 1,200 units for microfiber towels. The district has structured the procurement to allow for potential multiple vendor awards and maintains flexibility to purchase from alternative sources if deemed in the district's best interest. Pricing must be guaranteed for six months, and bidders are expected to provide samples for alternative brands when bidding on specified products. The procurement appears designed to establish a comprehensive supply contract for the school district's ongoing custodial and maintenance needs.