26-010 Mental Health Data Managment System

Bibb County Public Schools is seeking proposals for a comprehensive Mental Health Data Management System through a Request for Proposals (RFP) issued under solicitation 26-010. The procurement aims to acquire a software platform that will support mental health services across the district, specifically serving school counselors, psychologists, social workers, and mental health providers. The system must enable online assessments, referral management, service documentation, and reporting capabilities. Vendors must demonstrate experience with K-12 mental health platforms, ensure compliance with HIPAA and FERPA regulations, and have the ability to integrate with the Infinite Campus Student Information System. The evaluation will be conducted using a 2000-point scoring system, with 700 points allocated to narrative experience and 600 points to initial setup costs. Key dates include a pre-proposal Microsoft Teams meeting on 08/27/2025 at 9:30 AM EST, a deadline for vendor questions on 09/02/2025, and proposal submissions due on 09/15/2025 at 8 AM EST. The initial contract term is four months (September-December 2025), with options for four subsequent 12-month renewals.

The RFP does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The system requires secure cloud hosting and must include a HIPAA-compliant telehealth feature that supports both virtual and in-person care delivery. While no incumbent vendor is specified, the successful proposal must demonstrate the ability to integrate with the existing Infinite Campus Student Information System. The project will be funded through grant funding, and vendors are required to provide a detailed cost proposal covering licensing fees, setup and integration costs, training, and optional enhancements. Although a specific budget range is not disclosed, the comprehensive scoring criteria and requirements suggest the potential for a significant technology investment. Vendors must provide robust reporting capabilities and demonstrate a sophisticated understanding of K-12 mental health data management technologies to be considered for the contract.