26-0019-2 Annual Contract for a Racquet Sport Program Operator

Chatham County, Georgia, is issuing a Request for Proposals (RFP 26-0019-2) to procure comprehensive racquet sport programming and coaching services at four county parks: Lake Mayer, Retha Mae McCoy, Tom Triplett, and L. Scott Stell Park. The selected vendor will be responsible for delivering professional instruction, clinics, leagues, camps, and recreational programming for all age groups and skill levels while maintaining public court access. Key deliverables include implementing a registration system, maintaining facility equipment in clean condition, hiring and compensating all instructional staff, and submitting monthly activity reports documenting participant numbers and event summaries. The vendor must balance structured programming with open public access and provide strategic recommendations for expanding and scaling current offerings to maximize public use and enjoyment. Proposals will be evaluated on a 100-point scale based on the following criteria: Experience and Qualifications (20 points), Methodology and Approach (20 points), Proposed Services and Equipment (20 points), Local MBE/WBE Participation (15 points), Financial Proposal (20 points), and References (5 points), with an additional 30 possible points available for interviews or presentations if required. A pre-proposal conference is scheduled for February 24, 2026, at 2:00 P.M. via WebEx, and proposals must be submitted online through the county's procurement portal by 5:00 P.M. on March 13, 2026. The contract term is one year with four optional one-year renewal periods, and the successful contractor must execute the contract within 30 days of award notification and cannot commence work until a written contract and Notice to Proceed are issued.

The RFP includes a local Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation component, which comprises 15 points of the evaluation scoring and represents an important consideration for qualified disadvantaged enterprises. Vendors must maintain minimum insurance coverage including Commercial General Liability of $1,000,000, Worker's Compensation with $500,000 limits, and Business Automobile Liability of $1,000,000. The vendor will be required to submit a monthly fixed fee to Chatham County by the 10th of each month, with late payment penalties of 10 percent assessed after two late payments; however, the specific fee amount or budget range is not disclosed in the available RFP summary. No incumbent vendor or existing contract information is provided in the documentation. The county retains the right to award the contract in whole or in part as deemed in its best interest and requires that all proposed services be offered at commercially reasonable prices. Interested vendors should contact Ms. Sabrina Tippett, Procurement Specialist, through the county's Purchasing portal at https://chathamcountyga.bonfirehub.com/portal, and are prohibited from contacting county departments directly with inquiries.