25YS0004-*SB Only*Kitchen Exhaust Hood Cleaning Services

The California Department of Veterans Affairs (CalVet) is seeking kitchen exhaust hood cleaning services for the Veterans Home of California-Yountville, located at 100 California Drive in Yountville, CA. The procurement involves semi-annual professional steam cleaning services for four kitchen exhaust hoods and three roof-mounted exhaust fans in the Main Kitchen facility. Services must be performed during evening hours from 6:00 p.m. to midnight, covering specific Gaylord hood models in the Diet Kitchen, Serving Line Grill, and Cook Chill Kitchen areas. The contractor will be responsible for providing all labor, materials, transportation, licenses, and permits necessary to complete the cleaning services. Key deliverables include detailed service reports for each cleaning, emergency repair services within 24 hours when requested, and compliance with prevailing wage requirements. A mandatory walk-through is scheduled for March 7, 2025, at 10:00 am, with questions due by March 13, 2025, and quote submissions due March 21, 2025, by 5:00 pm via email. The contract term runs from July 1, 2025, through June 30, 2028, with evaluation based on the lowest responsive responsible bidder.

This procurement is exclusively restricted to California-certified Small Businesses (SB) and Micro Businesses (MB), with a Disabled Veteran Business Enterprise (DVBE) participation goal of 3%. In the event of a tie between a certified small business and a certified disabled veteran-owned small business, the contract will be awarded to the disabled veteran-owned small business. Contractors must provide various documentation, including a Quote Rate Sheet, standard forms, certifications, licenses, and insurance documentation. The contract requires disclosure of any intended use of Generative Artificial Intelligence (GenAI) in contract deliverables. While a specific contract value is not explicitly stated, the bid rate sheet includes pricing for semi-annual cleaning services and various repair service categories, with the state noting that actual service quantities are not guaranteed and may change based on the Home's needs. Insurance requirements include $1 million in commercial general liability coverage and workers' compensation insurance. Parts replacement will be reimbursed at cost plus 10% with shipping, subject to prior written approval.