25FS0505 BAS (Building Automation System) Maintenance

The California Department of Veterans Affairs (CalVet) is seeking a contractor for Building Automation System (BAS) Maintenance through a Request for Quote (RFQ #25FS0505) for the Veterans Home of California located in Fresno. The procurement involves comprehensive preventative maintenance and repair services for Building Automation Systems that control Heating, Ventilation, and Air Conditioning (HVAC) and miscellaneous control systems. The contract will span three years, from September 1, 2025, through August 31, 2028, with responses due by August 18, 2025, at 2:00 PM PST. Required services include seven-day, 24-hour support encompassing emergency repairs, remote support, system maintenance, and on-site technical services. Contractor qualifications will likely include appropriate licensing, technical expertise in building automation systems, and ability to provide comprehensive HVAC control system maintenance. The evaluation criteria will assess the contractor's ability to meet service requirements, technical competence, response times, and cost-effectiveness.

The RFQ includes provisions for small business preferences and disabled veteran business enterprise (DVBE) incentives, suggesting potential set-aside or preferential considerations for these business categories. Contractors will be required to complete multiple forms including contractor certifications, license information, workers' compensation documentation, and a detailed cost quote worksheet. The pricing structure includes differentiated rates for normal business hours, after-hours, and holiday/weekend services, with parts to be billed at list price with a 35% discount. While the total contract value is not explicitly stated, pricing will be based on estimated hours for different service types. Bidders must demonstrate compliance with various state and federal regulations and provide comprehensive insurance coverage. The contract appears designed to ensure continuous, high-quality maintenance of critical HVAC and building control systems for the Fresno Veterans Home, with a focus on responsive, technically proficient service delivery.