RFQ__25FS0505_Final.pdf

This is a Request for Quote (RFQ) from the California Department of Veterans Affairs (CalVet) for Building Automation System (BAS) Maintenance Contract (RFQ #25FS0505) for the Veterans Home of California in Fresno. The contract seeks a contractor to provide preventative maintenance services and repairs for the Building Automation System (BAS) to ensure all systems controlling Heating, Ventilation, and Air Conditioning (HVAC) are functioning at an optimum level. The contract term is three years, from September 1, 2025, through August 31, 2028, with responses due by August 18, 2025, at 2:00 PM PST. The contractor will be responsible for seven-day, 24-hour service, including emergency repair services, remote support, system maintenance, and on-site technical services.

The contract includes a cost structure with pricing for normal business hours, after-hours, and holiday/weekend services. Parts will be billed at list price with a 35% discount. The total contract value is not explicitly stated, but pricing will be based on estimated hours for different service types. The RFQ includes provisions for small business preferences, disabled veteran business enterprise (DVBE) incentives, and requirements for contractor licensing, insurance, and compliance with various state and federal regulations. Bidders must complete multiple forms including contractor certifications, license information, workers' compensation documentation, and a detailed cost quote worksheet.