25FS0030 - Commercial Laundry Equipment Maintenance and Repair Services

The California Department of Veterans Affairs (CalVet) is seeking a commercial laundry equipment maintenance and repair services contract for the Veterans Home of California located in Fresno. The solicitation, identified as IFB No. 25FS0030, requires a qualified vendor to provide comprehensive maintenance and repair services for three Milnor dryers, three Milnor suspended washer extractors, and a lint trap system. Specific service requirements include quarterly and semi-annual preventative maintenance, incidental repairs, emergency services, and parts replacement. Contractors must provide factory-trained technicians and maintain 24/7 telephone support, with work performed during standard business hours (6:30 a.m. to 4:30 p.m., Monday through Friday). The bid evaluation will focus on selecting the lowest responsible bidder meeting all prescribed requirements, with proposals due on October 9, 2025, at 5:00 PM. The proposed contract award date is October 15, 2025, with a contract term running from July 1, 2025, through June 30, 2028. Bidders must submit their proposals via email to the specified contract analyst, following detailed submission guidelines.

The solicitation includes significant provisions for small businesses and disabled veteran-owned enterprises, with potential bid preferences ranging from 1-5% for Disabled Veteran Business Enterprises (DVBE) and a 5% preference for certified small/micro businesses. Contractors must comply with various state requirements, including disclosures related to Generative AI usage, Darfur Contracting Act compliance, and Executive Order N-6-22 regarding Russia sanctions. The contract includes a parts replacement budget of $21,000 for the three-year term, with parts reimbursed at actual cost plus 10%. Vendors must provide comprehensive insurance coverage, including commercial general liability, professional liability, automobile liability, and workers' compensation. Additional compliance requirements include completing various certification forms such as the Commercially Useful Function (CUF) Certification, Payee Data Record, and DVBE Declarations. Contractors found in violation of DVBE requirements may face suspension from state business, contract termination, civil penalties, and loss of state certifications.