25CS0058 - Window and Window Screen Repair and Replacement Services

The California Department of Veterans Affairs (CalVet) is seeking window and window screen repair and replacement services for the Veterans Home of California located in Chula Vista. The solicitation, numbered 25CS0058, requires a contractor with a valid C-17 Glazing Contractor license to provide routine and emergency repair services for windows, screens, and related hardware. Specific service requirements include replacing broken or damaged windows and screens, repairing window seals, clips, rollers, weather stripping, and caulking, with a response time of 24 hours for routine requests and two hours for emergency repairs. The procurement covers services during standard business hours (8:00 a.m. to 4:00 p.m., Monday through Friday), after-hours service, and emergency services on weekends and holidays. Key dates include a mandatory walkthrough on December 30, 2025, a written question deadline of January 2, 2026, bid submission due date of January 14, 2026 at 5:00 p.m. PST, and a public bid opening on January 15, 2026. The contract term is proposed from January 1, 2026 through June 30, 2028, with award to the lowest responsible bidder complying with all solicitation requirements.

While a Disabled Veteran Business Enterprise (DVBE) participation goal is not mandatory for this solicitation, CalVet encourages DVBE involvement and will provide incentives for DVBE participation ranging from 1% to 5% or more. A 5% preference is available for certified small and micro businesses, with an additional 5% preference for non-small businesses demonstrating at least 25% small/micro business subcontractor participation. Contractors must maintain Commercial General Liability insurance with minimum $1,000,000 per occurrence, Automobile Liability coverage if vehicles are used, and Workers' Compensation insurance. The solicitation includes a materials reimbursement allowance of $15,000.00, with the contractor required to warrant workmanship for one year following repair completion. Potential bidders must submit comprehensive documentation including a bid/bidder certification sheet, bid rate sheet, valid contractor's license, proof of business standing, and various state-specific compliance forms. The contract allows for potential termination with thirty days' notice and includes provisions for liquidated damages of $250 per working day for completion delays.