25CS0012 - fire sprinkler system inspection, testing and incidental repair services

The California Department of Veterans Affairs (CalVet) has issued Invitation for Bid (IFB) No. 25CS0012 for Fire Sprinkler System Inspection, Testing, and Incidental Repair Services at the Veterans Home in Chula Vista. The procurement covers comprehensive fire sprinkler system services for eight automatic fire sprinkler systems located across multiple buildings, requiring quarterly inspections in March, June, and September, an annual inspection in December, and a comprehensive five-year inspection in 2026. Successful bidders must hold a valid C-16 Fire Protection Contractor license and be registered with the California Department of Industrial Relations. Deliverables include detailed system tests, certification of compliance with California Code of Regulations Title 19 and NFPA standards, comprehensive documentation of inspection results, and emergency and incidental repair services. The mandatory site walkthrough is scheduled for June 17, 2025, at 700 East Naples Court in Chula Vista, with bid submissions due by June 25, 2025, at 5:00 PM and bid opening on June 26, 2025, at 10:00 AM. The proposed contract term runs from July 1, 2025, to June 28, 2028, with an anticipated award date of June 27, 2025.

While no specific Disabled Veteran Business Enterprise (DVBE) sub-contracting goal is mandated, the solicitation encourages DVBE participation and offers a DVBE Incentive Program with up to a 5% bid incentive for confirmed DVBE involvement. Small businesses can also receive a potential 5% preference if certified as small or micro businesses. The contract includes provisions for parts replacement, with contractors reimbursed for actual parts cost plus 10%, and establishes specific hourly rates for different service types including normal business hours, weekend/holiday, and emergency repairs. The total contract value is estimated at $15,000, with pricing components covering service categories and material reimbursement. Bidders must maintain appropriate insurance coverage, including general liability and workers' compensation. The contract will be awarded to the lowest responsible bidder who complies with all requirements, with special considerations for small businesses and disabled veteran-owned businesses in the event of a tie.