25CRY016 - Temporary Relief Cook Staffing Services

The California Department of Veterans Affairs (CalVet) is seeking Temporary Relief Cook Staffing Services for the Veterans Home of California located in Yountville, specifically to provide temporary/relief cook staffing across two kitchen facilities: the new Virginia Mae Days Skilled Nursing Facility kitchen and the existing Domicilary Main Kitchen. The contract will require cooks to fill temporary vacancies, substitute for full-time employees on extended leave, and provide services when civil service staffing levels cannot be maintained. Two cook classification levels are defined: Cook 1 (minimum one year of experience) and Cook 2 (minimum three years of experience), with cooks expected to perform comprehensive food preparation and service duties, maintain high food quality standards, follow dietary specifications, and comply with health and safety regulations. The solicitation includes a mandatory walkthrough scheduled for August 11, 2025, at 10:00 AM, with bid submissions due by August 20, 2025, at 5:00 PM, and a bid opening on August 21, 2025, at 10:00 AM. The proposed contract term runs from September 1, 2025, or upon approval, through June 30, 2028, with estimated monthly hours for different shift types (Shift 1: 5:00 a.m. - 1:30 p.m., Shift 2: 9:30 a.m. - 6:00 p.m.).

While no specific Disabled Veteran Business Enterprise (DVBE) participation goal is mandated, DVBE participation is encouraged, with a potential incentive program offering up to a 5% incentive for verified DVBE involvement. Small businesses can also receive up to a 5% preference for certified small or micro businesses. Contractors must provide staff within 70 miles of the facility, maintain 24/7 contact availability, and adhere to strict dress code and identification badge policies. Comprehensive documentation is required, including staff resumes, licenses, certifications, and health clearances. Bidders must submit a complete package of documents, including a Bid Rate Sheet, Payee Data Record, and various state-required certification forms covering areas such as civil rights compliance, Iran Contracting Act, and Generative AI disclosure requirements. While the exact contract value is not explicitly stated, the solicitation suggests a potential 36-month contract with allocation based on contractor ranking and the number of contracts awarded. Subcontractor agreements are permitted, with the requirement that subcontractor information must be identified on specific state forms.