25BS0002 - *DVBE Only* - Boiler Maintenance and Incidental Repair Services

The California Department of Veterans Affairs (CalVet) has issued a Solicitation for Quote (SFQ) numbered 25BS0002 for Boiler Maintenance and Incidental Repair Services specifically at the Veterans Home of California located in Barstow. The procurement seeks a contractor to provide comprehensive boiler maintenance services, including quarterly emissions monitoring, annual services, scheduled incidental repairs, and emergency service visits for two Rite Boilers (Model #500WGG). Contractors must provide all necessary labor, materials, staff, transportation, licenses, and permits to perform the required services. Qualified technicians must have a minimum of three years of boiler maintenance experience and appropriate licensing. Key procurement dates include a mandatory walk-through on August 5, 2025, at 10:00 AM, with questions due by August 8, 2025, and quote submissions due by August 18, 2025, at 5:00 PM. The contract will be awarded to the lowest responsive responsible quote in accordance with Government Code 14838.5, with evaluation based on the comprehensive documentation submitted and total service costs.

This procurement is exclusively reserved for California Disabled Veteran Business Enterprises (DVBE) certified by the Department of General Services, with a contract term from August 1, 2025, through July 31, 2028. The solicitation includes special provisions such as Executive Order N-6-22 on Russia Sanctions and a Generative Artificial Intelligence (GenAI) disclosure requirement. In the event of a tied proposal, preference will be given to a certified disabled veteran-owned small business. The contract includes a parts allowance of $12,000 for the three-year term, with reimbursement for parts at actual cost plus 10%. Contractors must maintain specific insurance coverages, including general liability, professional liability, and workers' compensation. The solicitation emphasizes compliance with state regulations, including Small Business and Disabled Veteran Business Enterprise (SB/DVBE) participation requirements, with potential financial penalties for non-compliance. Proposers must submit a comprehensive package of documentation electronically, including Quote Rate Sheet, Payee Data Records, Contractor Certification Clauses, and DVBE declarations.