256 channel EEG (UW-MAD) [20-0017]

The University of Wisconsin-Madison's Purchasing Services is conducting a Request for Bid (RFB) for a comprehensive 256 Channel EEG system, targeting the Department of Anesthesiology. The procurement seeks a sophisticated neurological research and monitoring system with specific technical requirements, including real-time data streaming capabilities, brain computer interface applications, gel and sponge electrode caps in multiple sizes, handheld electrode digitization, and neuromodulation-ready equipment. Key system specifications include video synchronization, ERP software compatibility with e-Prime, physiological and EMG monitoring, MAC compatibility, and EEGLAB-compatible recording files. The bid was issued on August 21, 2019, with written questions due by August 28, 2019, and final bids due by September 5, 2019, at 2:00 p.m. Central Daylight Time. Evaluation criteria prioritize the lowest extended net total bid judged in the best interest of the University, with bid prices required to remain firm for 60 days. The University reserves the right to request oral presentations, product demonstrations, and vendor site visits at its discretion, with delivery requested as soon as possible after order receipt and acceptance testing to occur within 30 days of delivery.

The University encourages participation from diverse vendors, specifically highlighting opportunities for Minority Business Enterprises, Woman-Owned Businesses, and Disabled Veteran-Owned Businesses. Potential supplier diversity preferences may be available when qualified bids are not more than 5 percent higher than the apparent low bid. Bidder qualifications mandate that participants must be original manufacturers, authorized distributors, or dealer-authorized by the manufacturer, with demonstrated service and repair capabilities and a minimum three-year history of providing 256 Channel EEG systems. Contractors must provide unlimited call-back maintenance during normal business hours and furnish manufacturer-trained personnel. Insurance requirements include maintaining commercial general and automobile liability insurance with minimum coverage of $1,000,000 per occurrence, with the Board of Regents of the University of Wisconsin System added as an additional insured. Delivery terms are FOB Destination, with delivery charges and risk of loss borne by the contractor, and payment will be processed net 30 days upon University acceptance. While a specific budget range is not explicitly stated, the comprehensive technical specifications suggest a significant investment in advanced neurological research equipment.