25-64028 Medical Gas Source System Certification Services

The California Department of State Hospitals (DSH) in Coalinga is soliciting bids for Medical Gas Source System Certification Services under Invitation for Bid (IFB) Number 25-64028-000. The contract requires a qualified contractor to perform comprehensive inspection, testing, certification, and preventative maintenance of medical gas source systems to ensure compliance with Title 22 of the California Code of Regulations, Joint Commission standards, and Department of Justice requirements. Services will be delivered at the DSH-Coalinga facility located at 24511 West Jayne Avenue, Coalinga, CA, during weekday hours from 7:30 a.m. to 4:00 p.m., excluding state holidays. All technicians must hold American Society of Sanitary Engineering (ASSE) Series 6000 Medical Gas Industry Standard certifications (ASSE 6010, 6020, 6030, or 6040). A mandatory Bidders' Conference is scheduled for October 23, 2025, at 10:00 a.m., and bidders must submit three professional references from similar service customers within the past two years. The bid deadline is November 7, 2025, at 4:00 p.m., with an anticipated contract term from December 1, 2025, through November 30, 2028.

The procurement includes a small business preference of five percent for certified small businesses or non-small businesses with 25 percent small business subcontracting. Disabled Veteran Business Enterprise (DVBE) incentives are available, ranging from one to five percent based on participation levels. The bid structure encompasses an annual preventative maintenance inspection rate and an hourly labor rate for repairs, with an estimated 50 repair hours per fiscal year and a fixed $30,000 annual parts budget. Insurance requirements include Commercial General Liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, Workers' Compensation insurance, and Professional Liability coverage of $1,000,000 per claim and $2,000,000 aggregate. Contractors must provide minimum four-hour service calls with a corresponding four-hour minimum billing requirement. The anticipated public bid opening is scheduled for November 10, 2025, with a notice of intent to award projected for November 12, 2025. The State of California will be exempt from federal excise taxes, with all applicable state and local sales or use taxes to be paid by the State.