25-314 ¿ On-Site Confidential Document Shredding Services for DMV Depot.

The California Department of Motor Vehicles is soliciting sealed bids for on-site confidential document shredding services at the DMV Depot located at 8243 Demetre Avenue, Sacramento, California. This is a Small Business Bid Solicitation (25-314) for a thirty-six-month contract requiring weekly document shredding, destruction, and recycling services for five reporting units: the Information Release Unit, Account Management Unit, Internal Registrations Plan, Motor Carrier Permit, and Occupational Licensing Operations. The contractor must provide an estimated 1,570 weekly pick-ups throughout the contract term, with services performed during normal business hours (9:00 a.m. to 5:00 p.m., Monday through Friday) on consistent service days and times each week. Deliverables include proper document destruction, waste product disposal, and provision of Certificates of Destruction along with receipts documenting pounds destroyed at each service visit. The contractor must supply all equipment, handle maintenance and replacement, and manage material handling. Written questions are due February 3, 2026 at 4:30 p.m., with responses provided by February 5, 2026 at 4:30 p.m.; final bid submissions are due February 9, 2026 at 11:59 p.m. via email to DMVBIDS@dmv.ca.gov, with a proposed contract start date of March 1, 2026. Award will be made to the lowest responsible responsive bidder.

This procurement is restricted to bidders certified as a Certified Small Business by the California Department of General Services, Office of Small Business and Disabled Veteran Enterprise Services. The incumbent contractor is Viking Shred LLC., which currently provides services at $24.00 per bin per pick-up. The estimated budget for the three-year contract term is $38,361.60, though the current contractor's cost is $13,464.00 for the same period. Bidders must submit a single non-fillable PDF file not exceeding 100 megabytes containing the Bid/Bidder Certification Sheet, Cost Sheet, Payee Data Record, Bidder Declaration & Subcontractor/Supplier List, Darfur Contracting Act certification, and California Civil Rights Laws Certification. Insurance requirements include commercial general liability ($1,000,000.00 per occurrence), automobile liability ($1,000,000.00 combined single limit), and workers' compensation insurance with employer liability limits of $1,000,000.00.