25-271099. FMD. ChillerMaintenance

The California Department of General Services, Facilities Management Division (FMD), is issuing an Invitation for Bid (IFB) for comprehensive chiller maintenance services at the Riverside California Tower (Building #330), located at 3737 Main Street, Riverside, CA 92501, serving Lake Riverside CDP, Riverside County, and Riverside City jurisdictions. The procurement encompasses preventive maintenance, repairs, and technical support services for a York 150-ton chiller and associated equipment over a thirty-six-month contract period with fixed rates throughout the term. Required deliverables include annual preventive maintenance consisting of leak testing, oil sampling and analysis, compressor inspection, condenser cleaning, water system evaluation, and electrical testing; Eddy Current Testing (ECT) of condenser and evaporator tubes during years one and three; foreseeable and unforeseeable repair services with specified hourly rates and two-hour emergency response requirements; and up to 40 hours of annual technical support services. Bidders must hold a valid California Class C-20 HVAC license, be registered with the California Secretary of State, and provide current proof of general liability, commercial automobile, and workers' compensation insurance. Key deadlines include a non-mandatory walk-through on February 26, 2026, at 10:00 a.m. PT; written questions due March 3, 2026, at 2:00 p.m. PT with answers posted by March 9, 2026; bid submission deadline of March 11, 2026, at 2:00 p.m. PT; and bid opening on March 12, 2026, at 10:00 a.m. PT.

This procurement includes a minimum three percent (3%) Disabled Veteran Business Enterprise (DVBE) participation requirement with incentive rates available for participation exceeding this threshold, and a Small Business (SB) preference of five percent (5%) is available to California-certified small businesses. Bidders must register with the Department of Industrial Relations (DIR) and comply with prevailing wage requirements using August 2025 rates. Pricing is structured through a detailed cost sheet covering annual preventive maintenance fees, Eddy Current Testing costs, labor rates for foreseeable and unforeseeable repair services during various time periods, parts replacement amounts, and technical support services at fixed hourly rates; the State will not reimburse travel, freight, trip, tax, or fuel surcharges, and all replacement parts must include receipts for reimbursement. The contract is subject to the State's General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 4/2017), with funding contingent on Budget Act appropriations and the State retaining the right to terminate with thirty days' written notice or immediately for cause. Specific budget or award values are not disclosed in the procurement documents provided.