25-227 Arrow Panel Board Solar Trailer

The Augusta Central Services Department Fleet Management Division is seeking vendors to provide an Arrow Panel Board Solar Trailer through Invitation to Bid #25-227. The procurement involves acquiring at least two portable flashing arrow panel solar trailers with specific technical requirements, including a 4' x 8' solar board, high-intensity LED lamps, wireless controller, AC charger, maintenance-free batteries, heavy-duty steel frame, and 1-mile visibility. Bidders must submit detailed specifications, warranty information, and pricing for 2025/2026 model year equipment, with delivery to Augusta Fleet Management at 1568-C Broad Street. The bid is scheduled to be opened on Friday, September 19, 2025, at 11:00 a.m. via Zoom, with all pricing to be guaranteed for a minimum of 60 days and to include delivery, installation, and setup costs. Evaluation criteria will include compliance with bid specifications, local vendor preference, and adherence to submission requirements.

The procurement opportunity includes several important qualifying conditions for potential bidders, such as mandatory E-Verify compliance and requirements that bidders have been in commercial business for at least three consecutive years. A local vendor preference policy is in effect for projects under $100,000, allowing local qualified bidders within 10% of the lowest non-local bid to match and potentially win the contract. Bidders must provide various documentation including business licensing, a non-discrimination statement, conflict of interest declaration, and alien verification. While no specific budget range is disclosed, the city reserves the right to reject any and all bids. The procurement is open to vendors capable of meeting the technical specifications and administrative requirements, with no explicit set-aside designations for disadvantaged enterprises noted in the available documentation.