25-225 Fleet Asset Maintenance and Repair Services

Augusta, Georgia, through the Central Services Department - Fleet Management Division, is procuring Fleet Asset Maintenance and Repair Services for approximately 2,800 vehicles and equipment across two repair facilities: the Broad Street facility (light vehicles) and the Tobacco Road facility (heavy equipment and small engines). The scope of services encompasses preventive maintenance inspections, scheduled and unscheduled repairs, tire services, warranty management, 24/7 emergency road calls and towing, oil analysis, seasonal equipment preparation, and disposal preparation. Proposers must demonstrate a minimum of five government contracts, each servicing over 1,000 vehicles, and must provide contact information for five government contract managers. The pre-proposal conference is scheduled for Monday, September 29, 2025, at 2:00 p.m. via Zoom, with an optional site visit on Tuesday, September 30, 2025. All written questions must be submitted by Friday, October 3, 2025, at 5:00 p.m., and sealed proposals are due Friday, October 17, 2025, at 11:00 a.m. via Zoom. Evaluation criteria include qualifications and experience (20 points), organization and approach (15 points), scope of services (20 points), financial statements (5 points), references (5 points), proximity to area (10 points), optional presentation (10 points), optional Q&A response (5 points), and cost proposal (10 points), for a maximum of 500 points. The contract term spans one year (January 1 - December 31, 2026) with four one-year renewal options contingent upon mutual agreement and satisfactory performance.

There are no set-aside designations or restrictions limiting organizational participation; the Minority and Women-Owned Business Enterprise (M/WBE) goal has been waived at zero percent. No incumbent vendors or current contractors are listed in the procurement documents. Contractors must submit a 100% performance bond and 100% payment bond within 15 calendar days of notice of award and maintain comprehensive insurance coverage, including statutory workers compensation, $1,000,000 employer's liability, $2,000,000 commercial general liability, $1,000,000 automobile liability, and $1,000,000 garage keepers liability. All maintenance personnel must maintain ASE certifications, and contractors must comply with E-Verify requirements for all employees and subcontractors on work exceeding $2,499. The contract cost is structured as firm-fixed pricing for the initial year, with labor costs including wages, salaries, and benefits, parts charged at cost without markup, and overhead expenses at net cost; contractors may receive 50% of aggregate annual savings if actual costs fall below the contract cost, though costs exceeding 100% of the contract cost remain the contractor's responsibility. No specific award value or budget range is disclosed in the available solicitation documents.