25-05-3237TP Appraisal Review Services

Hanover County, Virginia is seeking qualified firms to provide appraisal review services through a competitive Request for Proposals (RFP #25-05-3237TP) issued by the Finance and Management Services Department. The primary objective is to establish term contracts for preparing appraisal review reports to support land acquisition work for the County's Department of Public Works. Proposers must be licensed in Virginia and have a minimum of five years of experience in appraisal review services. The initial contract term runs from award through February 28, 2026, with three optional one-year renewals available. Sealed proposals are due on December 20, 2024, prior to 2:00 PM, with questions accepted until December 11, 2024. The evaluation criteria will weight proposals based on approach/experience (50%), project manager qualifications (30%), and responsive capability (20%). Notably, Addendum 3 clarified that the services are specifically for appraisal reviews, not full appraisals, and property inspections are optional with owner approval. All personnel performing appraisal reviews must be direct employees of the selected contractor(s).

The procurement includes provisions for Disadvantaged Business Enterprise (DBE) and Small, Women-owned and Minority-owned (SWaM) business participation, though specific DBE percentages will only be assigned for Virginia Department of Transportation (VDOT) Locally Administered Projects during the contract term. Subcontractors may be utilized for non-salary direct costs, but cannot perform actual appraisal reviews. The contract will be funded through federal, state, and local appropriations, with federal funding coming from Federal Highway Administration (FHWA) allocations. Contractors must maintain specific insurance coverage, including $1 million in Commercial General Liability, $1 million in Automobile Liability, Workers' Compensation at statutory limits, and $1 million in Umbrella Liability. Price increases during renewal periods will be limited to the Consumer Price Index for All Urban Consumers (CPI-U). The County reserves the right to make multiple awards and will require extensive documentation, including FAR audit data, cost certifications, and compliance with federal accounting standards. While no specific budget range was explicitly stated, the contract is designed to supplement internal resources on an as-needed basis for land acquisition work.