25-036 Porta Toilet Services - Rome/Floyd Parks & Rec

The Floyd County Board of Commissioners issued Invitation to Bid 25-036 for porta toilet services to support Rome/Floyd Parks & Recreation special events throughout the calendar year. The procurement seeks qualified contractors to provide portable bathroom facilities with wash stations for five scheduled annual events: Leprechaun-a-Thon (March 18), BBQ Cook Off/Festival (late April), July 4th Celebration/Fireworks (July 4), Road Race (early October), and Chili Fest Cook Off/Festival (early November), with unit requirements ranging from 6-12 units per event depending on anticipated attendance. Bidders must also provide estimated daily pricing for ad hoc placements lasting days to weeks to address plumbing and construction issues at County parks and facilities. The contract term runs from January 1, 2026, through December 31, 2026, with three additional automatic renewal options available, and deliverables include porta toilet delivery the day before each event and pickup no later than Monday following weekend events or the day following weekday events. Required qualifications include submission of a Certificate of Liability Insurance in the amount of $500,000 per occurrence, E-Verify documentation or S.A.V.E. Form compliance, Drug-Free Workplace Certificate, and various certifications including non-discrimination, non-collusion, and contractor affidavits. Sealed bids were due electronically through the Bonfire platform by November 25, 2025, at 11:00 AM local time, with questions accepted through November 18, 2025, and evaluation criteria including price and other factors deemed advantageous to the County.

No set-aside designations or restrictions targeting disadvantaged enterprises, minority-owned businesses, or other protected classifications were identified in the procurement documents. S & W Septic and Portable Services LLC was awarded the contract on December 9, 2025, as approved by the Board of Commissioners, with formal notification issued on December 12, 2025. The contract award documents do not disclose specific pricing information, budget ranges, or contract values. No incumbent vendor information or details regarding existing infrastructure or technology integration requirements were provided in the available procurement materials. The successful contractor must execute the contract within ten calendar days of the Notice of Award, with payment due within thirty days of invoice receipt upon completion and acceptance of services, and either party may terminate the agreement with sixty days' written notice.