25-032 Asset Assessment Pilot Study

The City of Sandy Springs, located in Georgia's Cobb County, is seeking a qualified contractor to conduct an Asset Assessment Pilot Study for its stormwater infrastructure system. The procurement involves a comprehensive assessment of approximately 20% of the city's total 10,051 stormwater assets, specifically targeting 921 conduits and 1,103 structures spread across 38.52 square miles and 6 stormwater basins. The primary objective is to evaluate asset condition, siltation, and maintenance needs while supporting compliance with Phase II NPDES Municipal Separate Storm Sewer System (MS4) Permit requirements. A non-mandatory pre-proposal meeting is scheduled for March 13, 2025, at 10:00 AM EST, with proposals due by April 3, 2025, at 2:00 PM EST through the Bonfire Portal. The evaluation criteria will be comprehensive, with a maximum of 100 points distributed across technical and cost proposals: project understanding (10 points), schedule and work plan (15 points), project personnel (25 points), similar experience (30 points), and cost proposal (20 points). The pilot assessment is expected to be completed within 90 days, with the contractor required to provide detailed data collection, GIS updates, and quality control documentation.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The contract will be awarded for one year, with potential renewal contingent on annual City Council appropriations. While no incumbent vendors are identified, the successful contractor will be required to maintain specific insurance coverages, including workers' compensation, commercial general liability, and professional errors and omissions insurance. The project will be funded through the City's municipal budget, with the ultimate goal of informing future discussions on stormwater system maintenance and potential infrastructure investments. Though a precise budget range is not specified, the comprehensive nature of the assessment and the significant number of assets suggest a substantial contract value. Prospective bidders should be prepared to demonstrate expertise in stormwater infrastructure assessment, GIS mapping, and comprehensive asset condition reporting. The project represents an opportunity for engineering and infrastructure consulting firms with specialized experience in municipal stormwater system evaluations.