25-019 K12 Tutoring

The Bibb County School District has issued Request for Proposal (RFP 25-019) for K-12 tutoring services, specifically seeking a qualified vendor to provide reading tutoring for students in kindergarten through second grade. The district requires tutoring services to be delivered during school hours across 38 school locations, with tutors mandated to be trained in the science of reading and capable of conducting pre/post assessments and ongoing progress monitoring. Evaluation criteria will be comprehensive, with 50% weight on pricing, 30% on proposed management plan including scheduling and credentials, and 20% on overall qualifications. Vendors must ensure thorough background checks for tutors and demonstrate substantial experience working with K-12 students. The procurement timeline includes a pre-bid meeting on January 29, 2025 at 9 AM EST, with vendor questions due by February 4, 2025, and final proposals required via the Bonfire platform by February 12, 2025 at 9 AM EST. The initial contract term will span from February 2025 through June 30, 2025, with potential for three optional renewals based on funding and district needs.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Pricing will be structured on an hourly and weekly rate basis, calculated for one tutor working 15 hours per week (3 hours daily, 5 days weekly), with these rates applicable to additional tutors as needed. The project will be funded through General/QBE funding, with the district planning to award the contract to a single contractor. While no incumbent vendor is mentioned, the district requires vendors to provide a comprehensive tutoring solution that integrates with existing educational infrastructure. Travel fees will not be reimbursed by the district, and vendors must be prepared to work within the district's existing operational framework. Although a specific budget range is not disclosed, the procurement suggests a substantial investment in reading intervention services for early elementary students, with potential for ongoing engagement through multiple renewal options.