25-0137-2 Project Management & Analytics Software (PMAS)

Chatham County is seeking proposals for a Project Management and Analytics Software (PMAS) through a Request for Proposal (RFP) numbered 25-0137-2. The procurement aims to implement a comprehensive software platform for the County's Project Management Office, with primary objectives of improving project oversight, accountability, and efficiency. Qualified software vendors are invited to submit proposals for a solution that can standardize project management practices, provide real-time dashboards, enhance governance, and support resource management. The evaluation process will allocate 100 points across six categories: Experience & Qualifications (20 points), Functionality, Capabilities & Implementation (25 points), Training Program & Technical Support (20 points), MBE/WBE Participation (15 points), Cost Proposal (15 points), and References (5 points). An additional 30 points may be awarded based on interviews/presentations. The pre-proposal conference will be held virtually via WebEx on October 29, 2025, with proposals due by 5:00 P.M. on November 18, 2025. Interested vendors must submit proposals through the Chatham County Purchasing portal, with direct communication restricted to Procurement Specialist Sabrina Tippett.

The RFP includes specific requirements for Minority and Women-owned Business Enterprise (MBE/WBE) participation, which will be evaluated as part of the proposal scoring. Vendors must provide comprehensive pricing for software licenses, site licensing, implementation, training, and any necessary hardware, with cost proposals broken down for Years 1-3 and a proposed maximum cap for future year increases. Significant emphasis is placed on security requirements, mandating compliance with standards such as FedRAMP, StateRAMP, CJIS, and HIPAA, with a specific requirement for U.S.-based data centers. While no specific incumbent vendor is mentioned, the county seeks a solution that can integrate with existing infrastructure and provide a centralized project management platform. Although a precise budget range is not explicitly stated, the detailed cost proposal requirements and comprehensive evaluation process suggest the county is seeking a robust, enterprise-level solution that can accommodate the complex needs of their Project Management Office.