24PRINTMAILRFQ Printing, Mailing, Warehousing Request For Quotes (RFQ)

The Executive Office of Health and Human Services (EOHHS) in Massachusetts is issuing a Request for Quotes (RFQ) for printing, mailing, warehousing, and fulfillment services to be provided in a timely, efficient, and cost-effective manner in response to EOHHS requirements. The services sought include the development of secure web portals ("microsites") to enable online access to electronic communications, such as for the production of tax forms. The RFQ covers a variety of printed materials, with quantities ranging from less than 100 pieces per run to 1,000,000 pieces per run. Responses are due by May 6, 2024, and the anticipated contract start date is June 24, 2024, for a period of three years with two one-year extension options. Bidders must submit a fixed per-unit price for each product listed in the Cost Proposal, and EOHHS will evaluate the Business, Programmatic, and Cost Proposal responses, potentially conducting site visits and interviews before making a selection.

EOHHS is seeking to promote the use of diverse and small businesses through the Supplier Diversity Program, and bidders must make a significant financial commitment to partnering with certified Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Service-Disabled Veteran-Owned Business Enterprises (SDVOBEs) as part of their proposal. The current estimated budget for printing and postage in fiscal year 2023 is $13 million and $10 million, respectively, which may be subject to change. EOHHS has a strong preference for in-house braille translation and embossing capabilities, and the selected vendor will be responsible for mailing multiple member notice types with varying quantities.