24BS0032 - Biomedical Equipment and Bed Maintenance and Repair Services

The California Department of Veterans Affairs (CalVet) is soliciting bids for Biomedical Equipment and Bed Maintenance and Repair Services at the Veterans Home of California - Barstow, located at 100 East Veterans Parkway. The procurement (Solicitation #24BS0032) requires a comprehensive maintenance and repair service for approximately 395 medical devices, hospital beds, and diagnostic equipment, with service frequencies ranging from semi-annual to annual inspections. Technicians must have a minimum of three years of experience and possess specific certifications for certain equipment like Planmeca X-ray units and A-Dec dental equipment. The contract term runs from March 1, 2025, through February 29, 2028, with services to be performed during standard business hours (8:00 a.m. to 4:30 p.m., Monday through Friday). Key deliverables include semi-annual and annual equipment inspections, scheduled repair services, emergency services during both business and non-business hours, and parts replacement up to an annual allocation of $9,000. A mandatory walkthrough is scheduled for January 8, 2025, at 1:30 PM, with bid questions due by January 10, 2025, at 2:00 PM, and final bid submissions required by January 16, 2025, at 5:00 PM.

The procurement includes opportunities for Disabled Veteran Business Enterprise (DVBE) and Small Business participation, with a 5% small business preference available and encouragement of DVBE involvement through potential bid incentives ranging from 3% to 5%. While there is no mandatory DVBE participation goal, the state offers incentives for DVBE engagement. Contractors must complete multiple certification documents, including the California Civil Rights Laws Certification, Darfur Contracting Act Certification, and a Generative Artificial Intelligence (GenAI) disclosure. The contract requires comprehensive insurance coverage, including commercial general liability ($1M per occurrence), professional liability ($1M per occurrence/$3M aggregate), automobile liability ($1M), and workers' compensation. Bidders must provide detailed rates for various service types, including semi-annual and annual inspections, scheduled and emergency repairs, with a total parts replacement allocation of $9,000 over the three-year contract period. Technicians must be qualified to service a wide range of medical equipment, and the contractor will be reimbursed at specified rates plus a 10% markup on parts, with all travel, labor, licenses, permits, and certifications included in the proposed rates.