24-252810. FMD. ChillerMaintenance

The California Department of General Services, Facilities Management Division (FMD) has issued an Invitation for Bid (IFB) for comprehensive chiller maintenance and repair services for the California Department of Education's East End Complex in Sacramento. The solicitation seeks a contractor to provide maintenance, repair, and technical support for three specific Carrier chillers (model numbers 19XRV3032271BG464 and 19XR-2021281BGS64) over a three-year base contract term with two potential one-year extensions. Required services include annual preventive maintenance, biennial condenser eddy testing, five-year major maintenance, foreseeable and unforeseeable repair services, and up to 40 hours of annual technical support. Bidders must possess a valid Class C-20 HVAC license and provide comprehensive insurance documentation. Key procurement dates include a non-mandatory walk-through on September 9, 2025, a September 11, 2025 deadline for written questions, September 18, 2025 for posting answers, and a final bid submission deadline of September 23, 2025, at 2:00 pm, with bid opening on September 24, 2025. The procurement will evaluate bids based on detailed cost sheets covering various service categories and compliance with specified requirements.

The contract includes a mandatory 3% Disabled Veteran Business Enterprise (DVBE) participation goal, with potential incentives for exceeding this threshold. Contractors must be registered with the Department of Industrial Relations and comply with prevailing wage requirements. The solicitation includes specific compliance mandates, such as adherence to Executive Order N-6-22 regarding Russian sanctions and California Civil Rights Laws. The contract has an annual parts allowance of $75,000, with the total contract value to be determined through the bidding process. Additional requirements include providing proof of general liability, commercial automobile, and workers' compensation insurance. Bidders must ensure their pricing remains fixed throughout the contract term, with comprehensive cost sheets detailing rates for preventive maintenance, repair services, and technical support. The procurement is open to qualified contractors who can meet the technical specifications and regulatory requirements outlined in the solicitation documents.