24-211078. FMD. ChillerServices

The California Department of General Services, Facilities Management Division (FMD) has issued an Invitation for Bid (IFB) 24-211078 for chiller maintenance and repair services at the Hugh Burns Building located in Fresno County, with specific services targeting Building #701. The procurement focuses on comprehensive maintenance for one York chiller and one Trane chiller, encompassing preventive maintenance, repairs, and technical support services over a 36-month contract period. Required contractor qualifications include possessing a valid C-20 HVAC contractor's license, maintaining general liability insurance of $1M, automobile liability insurance of $1M, and workers' compensation coverage. Key procurement dates include a non-mandatory walk-through on January 30, 2025, at 10:00 AM, written questions due by February 3, 2025, bid answers posted February 6, 2025, and final bid submissions due February 18, 2025, by 2:00 PM, with a bid opening scheduled for February 19, 2025, at 11:00 AM. Technical support services are limited to 40 hours per 12-month period, with emergency repair services requiring a 2-hour response time, and contractors must be registered with the Department of Industrial Relations (DIR).

The contract includes specific set-aside provisions and preferences, mandating a 3% Disabled Veteran Business Enterprise (DVBE) participation requirement with additional incentives available for participation above this threshold. A small business preference of 5% is available for certified small businesses, providing potential competitive advantages. The contract includes a parts allowance of $32,000 and is subject to prevailing wage requirements. Bidders will be evaluated on their ability to provide pricing for preventive maintenance, foreseeable repairs, unforeseeable repairs, and technical support services. While no incumbent vendor is specified, the procurement targets specialized HVAC maintenance for specific chiller units, suggesting a need for contractors with expertise in York and Trane equipment. The contract appears to be competitively bid, with no explicitly stated budget range, but the comprehensive service requirements and parts allowance indicate a potentially significant contract value for the selected vendor.