23SW Janitorial Cleaning Service

The Pennsylvania Game Commission is soliciting electronic bids for weekly janitorial cleaning services at its Southwest Region Office located at 4820 Route 711, Bolivar, Pennsylvania 15923, in Westmoreland County. The scope of work encompasses comprehensive housekeeping services on a weekly basis, including routine cleaning such as vacuuming carpeted floors, dusting, and trash removal; hard surface floor care for concrete, tile, vinyl, ceramic, and wood floors through mopping; and sanitation of four restrooms with six sinks and ten toilets/urinals. Additional deliverables include annual window and glass cleaning for external and internal doorways as well as interior and exterior windows, annual blind dusting, and weekly kitchen area sanitation with disinfection of tables, sinks, floors, and counters. The contractor must also restock paper products and soap weekly in restroom and kitchen facilities. The Pennsylvania Game Commission will supply all cleaning products, paper products, garbage bags, hand soap, and necessary equipment. Prospective bidders must submit a complete list of employees who will work under the contract, provide background checks and references, and maintain adequate insurance coverage including workers' compensation, automotive, public liability, and property damage insurance with minimum coverage of $250,000 per person and $1,000,000 per occurrence. A pre-bid conference is scheduled for Wednesday, April 29, 2026, at 10:00 AM at the Southwest Region Office. Electronic bids must be submitted through the SRM system by 2:00 PM on May 13, 2026, with public opening and reading to occur at the Division of Contracts and Procurement in Harrisburg at 2:00 PM that same day. The contract term runs from July 1, 2026, through June 30, 2027, with an option to renew for up to four additional one-year terms subject to mutual agreement and the Commonwealth's written notice of intent to extend provided at least 90 days prior to expiration.

There are no specific set-asides or restrictions on the types of organizations that can respond to this procurement, though all contractors must comply with enhanced minimum wage provisions requiring payment of no less than $15.00 per hour adjusted annually for cost-of-living, nondiscrimination and sexual harassment policies, and data protection laws regarding personal information. No incumbent vendor or current contractor is identified in the procurement documents. The Commonwealth of Pennsylvania reserves the right to reject any and all bids, award to the lowest responsive and responsible bidder, waive technical defects, and cancel the contract at any time with ten calendar days' written notice. Successful vendors must obtain a vendor number through the Pennsylvania supplier portal at www.pasupplierportal.state.pa.us or by contacting 877-435-7363, 717-346-2676, or ra-srmhelp@state.pa.us prior to receiving payment. No bid guarantee or bond is required, and payment shall be made within 30 days of receipt of a proper monthly invoice through Automated Clearing House (ACH) transfer. The procurement documents do not provide a specific budget range or estimated award value for this janitorial cleaning services contract.