Specs Janitorial cleaning swro 2026.docx
DOCX document 925 KB Posted
- Attached to
- 23SW Janitorial Cleaning Service
- Solicitation number
- 6100065933
- Issued by
- Westmoreland County, Blawnox Borough, Pennsylvania
About this file
This is a specifications document for janitorial cleaning services issued by the Pennsylvania Game Commission for its Southwest Region Office located at 4820 Route 711, Bolivar, PA 15923. The Commission seeks a contractor to provide weekly janitorial cleaning services with hours to be negotiated based on operational needs. A pre-bid conference is scheduled for Wednesday, April 29, 2026, at 10:00 AM at the Southwest Region Office, with interested bidders encouraged to attend for clarification of conditions and specifications. The contract term runs from July 1, 2026, through June 30, 2027, with an option to renew for an additional four years, one year at a time, subject to mutual agreement and acceptable pricing negotiation. The Pennsylvania Game Commission reserves the right to cancel the contract at any time with ten calendar days' written notice to the contractor.
The Pennsylvania Game Commission will supply all cleaning products, paper products, garbage bags, hand soap, and necessary equipment required to perform the services. The contractor is responsible for providing a complete list of employees who will work under the contract and must maintain adequate insurance coverage including workers' compensation, automotive, public liability, and property damage. Background checks and references are required. Monthly invoices must be submitted to the Commission for payment consideration. The contractor assumes liability for all damages to public or private property resulting from contract activities and must indemnify the Commission against claims, damages, or losses arising from negligent acts or omissions.
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Other files
| File | Type | Posted |
|---|---|---|
| terms and conditions.pdf | ||
| Bid notice janitorial cleaning SWRO 2026.docx | DOCX document | |
| Janitorial for SWRO statement of work.xls | XLS spreadsheet |
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Text version
April 23, 2026
1 of 2 JANITORIAL CLEANING SERVICES
-SPECIAL PROVISIONS-
-INFORMATION-
PRE-BID CONFERENCE – To assure full understanding of all conditions and specifications, bidders are encouraged to attend the pre-bid conference. The conference, for all prospective bidders, will be held Wednesday, April 29, 2026, beginning at 10:00AM at the Southwest Region Office, 4820 Rt. 711, Bolivar, PA 15923. Call 1 (833) 742-4868 Ext. 20213 for directions.
(See attached sheets for additional information)
AGENCY REPRESENTATIVE - The Commission will designate an individual as its representative to the contractor for matters of interpretation, implementation or general discussion concerning the terms and conditions of the contract.
DAMAGE - The Contractor will be held liable for any and all damages to public or private property that may occur as a result of his activities under the contract.
EMPLOYEES - The Contractor will be required to provide to the Commission, a complete list of names and addresses, or other related information, of those individuals who will be working as agents for the Contractor under the contract.
All employees will be properly supervised and instructed by the Contractor as to the specific requirements of the contract.
INSURANCE COVERAGE - The Contractor will produce certification or other acceptable proof of adequate insurance coverage for: Workman's Compensation, Automotive, Public Liability and Property Damage as a prerequisite to the consummation of the contract agreement.
2 of 2 JANITORIAL CLEANING SERVICES
- EXPIRATION OF CONTRACT -
The Contract will expire at Midnight, June 30, 2027, with an option to renew for an additional four (4) years by mutual agreement of both parties (see below). The Pennsylvania Game Commission reserves the right to cancel the contract at any time during the life of the contract. In the event cancellation becomes necessary, the Contractor will be given written notification of same ten (10) calendar days prior to the effective date of the contract termination.
IT IS UNDERSTOOD THAT THIS CONTRACT IS FOR THE TIME PERIOD OF July 1, 2026 AND ENDS ON JUNE 30, 2027 (these dates may fluctuate depending on timeframe needed for contract award). The Commission reserves the option to renew this contract for an additional FOUR (4) years, one (1) year at a time, with the mutual consent of both parties and an acceptable negotiated price.
- INDEMNIFICATION -
The contractor shall at all times hereafter indemnify and save harmless the Commission from and against all and any detriment, damage, loss, claims, demands, suits, costs and expenses not herein provided for which the said Commission may suffer, sustain or be subjected to, directly or indirectly by reason of this contract, or the negligent acts or omissions of the contractor, his employees or agents.
SERVICES - To provide janitorial cleaning services as needed for the Southwest Region Office weekly. Hours will be negotiated based on operational needs. We will supply cleaning products, paper products, garbage bags and hand soap for tasks. Background check/references required.
EQUIPMENT - The Pennsylvania Game Commission is responsible for supplying all necessary equipment needed to fulfill the contract.
- PAYMENT -
INVOICES - Invoices for janitorial cleaning of shall be submitted to the Commission for payment on a monthly basis. No payment will be considered until the Commission receives the aforementioned invoice.
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