23(24-25)IT – E-Rate XXVIII - Gym WiFi and Backbone Cabling Upgrade

The Pomona Unified School District is procuring a comprehensive network infrastructure upgrade project through an E-Rate XXVIII solicitation, focusing on improving wireless and cabling systems across 12 school sites including Diamond Ranch High School, Pomona High School, Garey High School, and several middle schools. The project involves removing and installing structured cabling systems, encompassing fiber-optic, copper, Ethernet, and data cabinet upgrades, with specific emphasis on expanding wireless networks in school gymnasiums. Key deliverables include installing new wireless access points, replacing backbone fiber optic cabling, upgrading intermediate distribution frames, and establishing new network pathways. Bidders must provide detailed proposals breaking down costs by school and distinguishing between E-rate eligible and ineligible expenses. The evaluation criteria will weight proposals with 30% on eligible costs, 25% on meeting requirements, 15% on warranty and local support, 10% on ineligible costs, 10% on proposal completeness, and 10% on experience and references. The bid submission deadline is July 14, 2025, at 10:00 A.M., with a highly recommended pre-bid conference scheduled for June 24, 2025, at 10:00 A.M. The total contract time is 241 consecutive calendar days, with liquidated damages of $500 per day for delays beyond Substantial Completion.

Contractors must be registered with the Department of Industrial Relations and possess a valid Class "C-10" License, with a focus on promoting Disabled Veteran Business Enterprise (DVBE) participation. The project includes specific requirements for insurance and bonding, mandating comprehensive coverage including commercial general liability and workers' compensation policies. Bidders must submit detailed documentation, including certification of workers' compensation, non-collusion declarations, and proof of compliance with labor laws. While no specific incumbent vendor is mentioned, the project is funded through the E-Rate program's Category 2, which provides discounted pricing for network infrastructure improvements. The technical specifications require strict compliance with Pomona Unified School District's Division 27 and 28 cabling standards, and contractors must ensure all staff are familiar with these requirements. Although a precise budget is not explicitly stated, the comprehensive nature of the project spanning 12 school sites suggests a significant investment in network infrastructure modernization. The project will involve both E-rate eligible expenses (primarily network equipment and cabling) and ineligible expenses (such as electrical work for dedicated receptacles and conduit spares).