21-014 seed RFQ

The Oregon Department of Energy (ODOE) has issued Request for Qualifications (RFQ) #21-014 to establish a prequalified list of Energy Analysts for the State Energy Efficient Design (SEED) program, which covers jurisdictions including Marion County and Linn County. The procurement seeks qualified firms to conduct energy consumption analysis for state agencies constructing new facilities or renovating existing buildings, with a focus on identifying cost-effective energy conservation measures. Minimum qualifications for Energy Analysts include expertise in building energy systems, energy modeling, comprehensive cost-effectiveness analysis, and demonstrated technical capabilities. Offerors must submit detailed qualifications including work samples, personnel resumes, and professional references, with proposals evaluated on criteria such as energy analysis experience, project expertise, and overall work sample quality. The RFQ requires submission by January 28, 2022, with a proposed prequalification list valid for two years and an option for a single two-year renewal. Anticipated outcomes include developing a roster of pre-approved Energy Analysts that state agencies can select from for SEED Class 1 building projects.

The procurement includes specific provisions for business inclusion and diversity, requiring offerors to develop a Certified Disadvantaged Business Outreach Plan that provides opportunities for minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses to participate in potential subcontracting. Respondents must disclose if they are a certified firm, list previously contracted certified businesses, and outline strategies for soliciting certified firms if awarded the contract. Additional compliance requirements include submitting a Responsibility Inquiry documenting financial resources, personnel expertise, previous contract performance, and potential legal or financial disclosures. The RFQ anticipates a contract value of approximately $150,000 or more, with offerors required to have a written policy preventing discrimination and sexual harassment. Proposers must also provide a Disclosure Exemption Affidavit to protect potentially confidential trade secret information, and certify compliance with various state regulations regarding non-discrimination, broadband access, and other legal requirements.